How to Turn a Not Fillable PDF into a Fillable PDF with BaseStation

"Flat" or non-interactive PDFs often scans or pictures of files—are a persistent bottleneck in digital workflows. Because these files lack input fields, they typically force you to print and hand-write answers or spend hours manually drawing text boxes.

BaseStation eliminates this friction. By combining OCR with conversational AI, BaseStation allows you to fill "not fillable" PDFs without manual formatting. The AI analyzes the document structure, essentially building the form for you and filling it out with your information.

The Problem: The "Flat" PDF A non-fillable PDF is technically just a static image. Standard readers cannot accept text input because the file lacks the necessary metadata. Traditionally, solving this required significant manual labor: printing, writing, scanning, or using complex PDF editors to format every single line.

The Solution: Chat-to-Fill BaseStation changes the process from manual editing to conversational assistance. You do not need to click and drag input boxes. You simply upload the form, and the AI handles the layout. It acts as your document co-pilot, gathering the necessary information and placing all the inputs precisely where it belongs.

Step-by-Step: From Static Image to Completed Document

1. Upload the PDF Navigate to the BaseStation landing page and upload your static file. Whether it is a scanned invoice or a legacy government form, the AI immediately begins processing the visual layout.

2. Chat with the AI Instead of struggling with unclear instructions, you chat with BaseStation chat right on our landing page. You tell the AI what you need—for example, "Enroll employees in insurance"—and it guides you through the process, gathering the necessary data conversationally.

3. Verify with Editable Preview Once the information is gathered, BaseStation presents a filled-out version of the form. This is not a rough draft; it is a precision-aligned document. You can verify each field, edit details if necessary, and confirm accuracy before finalizing.

4. Finalize and Save After reviewing the preview, save the final version. The result is a clean, typed document that looks professionally prepared, regardless of the original file's limitations.

Why BaseStation is Superior for Static Forms

Speed: The AI builds and fills the form for you, removing the need for manual data entry or formatting.
Precision: Text is aligned automatically, avoiding the messy, floating text boxes common in standard PDF editors.
Audit-Ready: The system allows you to verify accuracy before the document is locked, reducing the risk of error.

You can test it out directly on our landing page. Just upload your flat PDF file to get started